AI Act Transparency Notice — Template

This Transparency Notice is provided by [companyName] in respect of [aiSystemName] available at [websiteUrl], in accordance with Article 50 of Regulation (EU) 2024/1689 (the 'AI Act'), applicable from 2 August 2026. It applies in addition to the privacy policy and any contract or terms of service governing the use of the system. Where the system processes personal data, the data-protection notices required under Articles 13 and 14 GDPR are issued separately. Questions about this notice and the system are addressed to [companyEmail]. The notice takes effect on 2026-04-26.

When you interact with [aiSystemName], you are interacting with an artificial-intelligence system, not with a human, unless the context makes this obvious. The system's intended purpose is: [aiSystemPurpose]. The system may be assisted by, or may rely on, one or more general-purpose AI models. We design our user interfaces so that the AI nature of the system is clear, including by labelling, contextual cues and the absence of human-name or human-photo identifiers that could mislead. Where a human review is involved (for example, to validate or override a system output), this is indicated to the user.

Where [aiSystemName] generates or manipulates image, audio, video or text content that constitutes a deep fake — namely, AI-generated or manipulated content that resembles existing persons, objects, places, entities or events and would falsely appear to a person to be authentic or truthful — we disclose that the content has been artificially generated or manipulated, in accordance with Article 50(4). For all generative outputs, providers under Article 50(2) include machine-readable markings (such as cryptographic provenance, content credentials, watermarks or metadata tags) to indicate the synthetic nature of the content. Limited exceptions exist for evidently artistic, creative, satirical, fictional or analogous works, where the disclosure does not hamper the display or enjoyment of the work.

Where [aiSystemName] is, or includes, an emotion-recognition system or a biometric-categorisation system within the meaning of Article 3 of the AI Act, we inform the natural persons exposed to it of the operation of the system and process their personal data in accordance with the GDPR. Emotion recognition is prohibited in workplaces and educational institutions outside specific medical or safety purposes (Article 5(1)(f)). Biometric categorisation that infers race, political opinions, trade-union membership, religious or philosophical beliefs, sex life or sexual orientation is prohibited (Article 5(1)(g)). Where any such function is implemented, this is disclosed in this section together with the legal basis.

Where [companyName] is a provider of a general-purpose AI model under Article 51 of the AI Act, we publish a sufficiently detailed summary of the content used for training the model, using the template provided by the European AI Office. The summary describes the main data sources and categories (web crawls, licensed corpora, user-generated content, synthetic data), the proportions, the date ranges, and the steps taken to comply with European Union copyright law and to respect rights reservations expressed under Article 4(3) of Directive (EU) 2019/790 on copyright in the digital single market. The summary is made available at the location indicated on [websiteUrl] and is updated when the model is retrained.

You have the right to be informed that you are interacting with an AI system, to receive understandable information about its purpose and main characteristics, and to know when content has been artificially generated or manipulated. Where the AI system processes your personal data, you also have the rights set out in Articles 15-22 GDPR (access, rectification, erasure, restriction, data portability and objection). Where the AI system is high-risk under Article 6 of the AI Act and produces a decision that affects you legally or significantly, you have the right under Article 86 of the AI Act to obtain from the deployer clear and meaningful explanations of the role of the AI system in the decision-making procedure and the main elements of the decision taken.

Questions, requests for information and complaints about [aiSystemName] are addressed to [companyEmail]. If you consider that the operation of the system infringes the AI Act, you have the right under Article 85 to lodge a complaint with the relevant market-surveillance authority — in this case [supervisoryAuthority]. Where the complaint concerns the processing of personal data, you may also lodge a complaint with the competent data-protection supervisory authority. We undertake to respond to communications without undue delay and in any event within thirty (30) days of receipt.